HR Administrator

HR Administrator - Clondalkin, Dublin 22

Part of Grafton Group Plc, Chadwicks Group is the market leader in the builder’s merchanting industry in the Republic of Ireland. The core business is through the traditional Builders Merchants division. Main brands include Chadwicks, Cork Builders Providers, Davies & Telfords.  In addition, and through organic growth and acquisitions the Group have established a range of brands which are close to the core but offer a uniquely different range of products.  These include Heitons Steel, Panelling Centre, Morgans Timber, Proline & Sitetech.

Knowledge & Experience

• Strong administration and organisational skills
• Excellent written & verbal communication
• Ability to handle multiple tasks daily
• Clear understanding of what the day to day outputs of a busy HR department are
• Experience of using all MS Office programmes (Excel, Word, PowerPoint)
• Previous exposure to Core HR or a similar HRM system (Desirable)
• HR qualification or working towards a qualification with CIPD (Desirable)
• Conversant in Irish Employment Law (Desirable)

Key Responsibilities

• Management of all monthly HR system adjustments for all change request forms
• Management of colleagues HR files to ensure the required documentation has been returned and uploaded accordingly
• Monthly audit of the HR system i.e. contracts return compliance
• Issue contracts of employment as and when required
• Report key information from the HR system to the HR Operations team
• Manage the HR inbox dealing with queries in a timely fashion
• General office support i.e. Post, manage HR stock and stationery orders
• Coordinate all tasks relating to the company bi-monthly induction
• Coordination the administration of all colleague gift, approve on MyHub and transact thereafter
• Absence management process, review daily absences, highlight issues to HR Op’s team, issue HUP letter or advise COU session is required, record issues on the system and case tracker
• Administer monthly colleague discount cards
• Issue door access cards to head office colleagues as and when required
• Support employee relation case administration to include note taking at disciplinary hearings
• Support occupational health processes to include invoice management
• Support the performance management process
• Involvement in ad-hoc project work throughout the year
• Support engagement activities i.e. GPTW process, Christmas Party, team outings

Essential Competencies

• Function independently (multi-task and thrive in a fast-paced environment) and within a team.
• Strong interpersonal skills with a high focus on internal customer service delivery
• Excellent attention to detail
• Must demonstrate exemplary writing & communication skills
• Be adaptable & flexible with an ability to cope with an evolving role
• Completer finisher attitude to all tasks
• Innovative and forward thinking look for efficient ways of working
• Bring a positive and enthusiastic attitude to the role
• Must always remember confidentiality is essential
• Have tact and diplomacy at all time

Key Relationships

• HR Business Partner (HR Admin Reports to)
• Head of HR
• HR Generalist
• Engagement Specialist
• Talent Acquisition Specialist
• Learning and Development Specialist
• Regional Directors
• Head Office colleagues
• Branch Managers
• Branch colleagues
• External service providers

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.

DISCLAIMER: Chadwicks Group reserves the right at any time to change, delete, or add to any of the provisions of this Role Profile at its sole discretion and it is the colleagues responsibility to familiarise themselves with these changes. Furthermore, the provisions of this Role Profile are designed by Chadwicks Group to serve as guidelines rather than absolute responsibilities and duties.