HR Administrator - Dublin

HR Administrator

Part of Grafton Group Plc, Chadwicks Group, a top 10 listed “Great Place to Work” company, is the market leader in builders merchanting in Ireland with almost 2000 colleagues across ROI & NI. Main brands include Chadwicks,MacNaughton Blair (NI), Cork Builders Providers, Panelling Centre, Davies, Telfords, Heiton Steel, Morgans Timber, Proline, Sitetech and HSS Hire representing a significant brand presence across the island of Ireland.

Principle Objective

The role of the HR Administrator is to support our HR Operations department with general HR administration tasks along with ad-hoc project work.

Knowledge & Experience

• Strong administration and organisational skills
• Excellent written & verbal communication
• Ability to handle multiple tasks daily
• Clear understanding of what the day to day outputs of a busy HR department are
• Experience of using all MS Office programmes (Excel, Word, PowerPoint)
• Previous exposure to Core HR or a similar HRM system (Desirable)
• HR qualification or working towards a qualification with CIPD (Desirable)
• Conversant in Irish Employment Law (Desirable)

Key Responsibilities

• Management of all monthly HR system adjustments for all change request forms
• Management of colleagues HR files to ensure the required documentation has been returned and uploaded accordingly
• Monthly audit of the HR system i.e. contracts return compliance
• Issue contracts of employment as and when required
• Report key information from the HR system to the HR Operations team
• Manage the HR inbox dealing with queries in a timely fashion
• General office support i.e. Post, manage HR stock and stationery orders
• Coordinate all tasks relating to the company bi-monthly induction
• Coordination the administration of all colleague gift, approve on People XD and transact thereafter
• Administer monthly colleague discount cards
• Issue door access cards to head office colleagues as and when required
• Support employee relation case administration to include note taking at disciplinary hearings
• Support occupational health processes to include invoice management
• Support the performance management process
• Involvement in ad-hoc project work throughout the year
• Support engagement activities i.e. GPTW process, Christmas Party, team outings

Essential Competencies

• Function independently (multi-task and thrive in a fast-paced environment) and within a team.
• Strong interpersonal skills with a high focus on internal customer service delivery
• Excellent attention to detail
• Must demonstrate exemplary writing & communication skills
• Be adaptable & flexible with an ability to cope with an evolving role
• Completer finisher attitude to all tasks
• Innovative and forward thinking look for efficient ways of working
• Bring a positive and enthusiastic attitude to the role
• Must always remember confidentiality is essential
• Have tact and diplomacy at all time

Key Relationships

• HR Manager
• Head of HR
• Senior HR People Partner  (HR Admin Reports to)
• HR People Partner
• Learning & Engagement Manager
• Talent Acquisition Specialist
• Learning and Development Specialist
• Regional Directors
• Head Office colleagues
• Branch Managers
• Branch colleagues
• External service providers

Contract Type

*         Fixed Term Contract

*         Part Time 30 hours per week 

*         Working week Monday to Friday

Our Benefits Include

• Competitive Basic Salary
• Private Health Care
• Sick Pay Scheme
• Paid Maternity and Parental Leave
• Pension Scheme
• Colleague Saving Scheme
• Profit Share Scheme
• Colleague Discount
• Educational Assistance
• Wellness initiatives

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.