Administration Assistant - Heiton Steel

Administration Assistant - Steel Division  

Chadwicks Group, part of the esteemed Grafton Group Plc, holds the prestigious position as a leading force in the builder's merchanting industry throughout the Republic of Ireland.  Its foundational operations are rooted in the well-established Builders Merchants division, where renowned brands like Chadwicks, Cork Builders Providers, Davies, and Telfords have become trusted names for quality products and services.

Beyond its core, the Group has embraced growth and diversification, skillfully augmenting its brand family through thoughtful acquisitions and natural growth.  This strategic expansion has introduced a suite of complementary brands — Heitons Steel, Panelling Centre, Morgans Timber, Proline, and Sitetech — each offering a distinct selection of products that enrich Chadwicks Group's portfolio. This blend of time-honoured tradition and modern expansion strategies underlines Chadwicks Group's prominence in the industry, ensuring it remains at the forefront of innovation and customer satisfaction.

Principle Objective

The Administrative Assistant will be responsible for managing the inbound administration of all steel shipments from suppliers and ports, as well as providing support with credit control tasks as needed. 

Knowledge & Experience 

• At least 3 years' experience in a fast paced, high volume administration role.
• Strong Microsoft Office skills, including advanced Excel proficiency, with the ability to manipulate data and reports. 
• Strong organisational and administrative skills are essential for this role.

Key Responsibilities

• Oversee and manage the receipt and processing of materials from suppliers and ports, specifically for the goods inwards for Steel and Cut & Bend departments. 
• Responsible for managing purchase orders for goods arriving from ports, ensuring accurate processing and timely coordination of shipments. 
• Oversee and coordinate the transfer of stock between company locations. 
•  Liase with Suppliers for test certs & invoices 
• Complete new stock creation forms for the pricing catalogue. 
• Collaborate with the Sales Team to source non-stock items and ensure timely receipt of goods. 

Credit Control Activities:

• Debtor lodgments, prepared, recorded and lodged
• Increasing credit limits and removing holds from accounts
• Maintaining and recording of Petty Cash
• Processing of pre authorised Credit Notes

Essential Competencies

• Excellent interpersonal skills, including the ability to develop and maintain open collaborative relationships, generate trust, advocate and negotiate, influence others, be receptive to the viewpoints and concerns of others
• Can establish efficient administration processes
• Must demonstrate exemplary writing & communication skills
• Be adaptable & flexible & able to cope with an evolving role
•  Be innovative and forward thinking
• Bring a positive and enthusiastic approach to the role
• Must at all times remember confidentiality is essential
• Have tact and diplomacy 

Key Performance Measures

• Accuracy in shipment processing including supplier documents and new stock creation forms.
• Timeline efficiency of purchase order management.
• Accuracy of inter-location stock transfers.

Contract Type

• Permanent
• Full time 39-hour contract
• Working week Monday to Friday 

Our Benefits Include

• Level 1 Role
• Competitive Basic Salary
• Private Health Care discount 
• Sick Pay Scheme  
• Paid Maternity and Parental Leave   
• Pension Scheme   
• Colleague Saving Scheme   
• Profit Share Scheme   
• Colleague Discount   
• Educational Assistance  
• Wellness initiatives   

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.

DISCLAIMER: Chadwicks Group reserves the right at any time to change, delete, or add to any of the provisions of this Role Profile at its sole discretion and it is the colleague’s responsibility to familiarise themselves with these changes. Furthermore, the provisions of this Role Profile are designed by Chadwicks Group to serve as guidelines rather than absolute responsibilities and duties. 

Also known as Office Administrator Office Assistant Administrative Coordinator Office Coordinator