Personal Assistant/Receptionist

Personal Assistant/Receptionist – Chadwicks Group

Location: Naas Road, Clondalkin, Dublin 22

About Us

Chadwicks Group and MacNaughton Blair are market leaders in the builder’s merchanting industry in the Republic of Ireland and Northern Ireland. The core business comprises the Builders Merchants division which main brands include Chadwicks, MacBlair, Cork Builders Providers, Davies and Telfords. In addition, through organic growth and acquisitions the Group have established a range of brands which are close to the core but offer a uniquely different range of products. These include Heiton Steel, Panelling Centre, Morgans Timber, Proline, Sitetech and HSS in the Republic of Ireland and Woodfloor Warehouse and Doorways in Northern Ireland. Chadwicks Group and MacNaughton Blair are part of the Grafton Group PLC.

The Opportunity / Who We Seek

We are seeking a highly organised and professional Personal Assistant / Receptionist to support day-to-day office operations while providing administrative assistance to the Managing Director and senior operations team of our Builders Merchant division. This role combines front-of-house responsibilities with executive support, requiring excellent communication skills, discretion and the ability to multitask in a fast-paced environment

Responsibilities:

The Personal Assistant/Receptionist is a varied role that includes, but is not limited to the following:

Reception Duties:

• Serve as the first point of contact for visitors, clients and staff
• Answer, screen and direct incoming calls and emails
• Manage meeting room bookings and prepare rooms for meetings
• Handle incoming and outgoing post and deliveries
• Maintain a tidy, welcoming reception area

Personal Assistant Duties:

• Provide administrative support to Managing Director, Sales Director, Regional Directors and wider Operations Team
• Manage calendars, schedule meetings and coordinate appointments
• Prepare documents, reports, and presentations for executive briefings.
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

Requirements & Key Competencies

• Proven experience in a receptionist, PA or administrative role
• Experience supporting senior leadership in a corporate environment
• Excellent organisational and time management skills
• Demonstrated ability to interact with and influence contributors at various levels to ensure the timely delivery of information for critical business reports and presentations.
• Strong verbal and written communication abilities
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Professional, friendly, and approachable manner
• Ability to multitask and prioritise effectively
• High level of discretion and confidentiality

Benefits & Rewards

• Competitive Basic Salary
• Private Health Care
• Pension Scheme
• Profit Share Scheme
• Colleague Saving Scheme
• Colleague Discount
• Educational Assistance
• Wellness initiatives
• Other Standard Benefits

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification.  At Chadwicks Group we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways.  You may be just the right candidate for this or other roles.